Inventory Charges
ALL inventory charges should be posted through the Inventory menu item. Inventory charges should not be posted through GL Post (This source of entry is for dollar adjustments to the Distribution Accounts. It does not update the inventory quantities or values.).
Inventory Receiving
There are two ways to receive inventory. First, if you receive inventory through the Inventory menu item, the Inventory-Road Materials Account (109 or A109) or the Materials and Parts Account (110 or A110) receives the inventory and the dollar amounts. The offset entry is posted to the Inventory Clearing Account (111 or A111). In this scenario, when you pay the invoice in the Payables Post menu item under the Distribution tab, use the Inventory Clearing Account (111 or A111).
The second way is to receive inventory through the Payables Post menu item at the time you post the invoice. In this case, you would select in the Distribution tab of the Payables Post menu item the Inventory-Road Materials Account (109 or A109) or the Materials and Parts Account (110 or A110). Then enter the quantity and the inventory code you are receiving.