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Cogitate Inc Newsletters


Here you can find archives of our newsletters and other important information.

May 2016 Newsletter Bookmark

FIXING POST CASH RECEIPT MISTAKES in UTILABILITY

 

If you accidentally make a mistake while posting cash receipts, there a few simple ways you can correct them. Below are some common mistakes and how to correct them.

 

One of the more common mistakes is posting your receipts using the incorrect effective date. As you may know we suggest separating your receipt dates into separate journals since the journal title is automatically created based on the date of your first entry. If you discover that you are using the wrong effective date while you are still posting cash receipts, rather than changing the effective date and having multiple dates within the same journal, go ahead and continue posting the rest of them using the same date. After you are finished and have closed your journal, you can run the Change Various Journal Values utility to change the effective date for all the receipts within the journal along with the title of the journal to reflect the corrected effective date.

 

Another common mistake is posting an incorrect amount. If you post an incorrect amount to an account and you catch it right way while you are still in your post session, you can simply undo the posting for that account and then repost it. Please note that this will remove any postings to that account within that journal. If you have already closed your journal, you can simply modify the incorrect receipt transaction(s) within Transaction Maintenance.

 

Finally, you may have accidentally posted the receipt to the incorrect account. If you catch that right away while you are still in your post session, you can simply undo the posting for that account and then post the receipt to the correct account. If you have already closed your journal, you can simply delete the incorrect receipt transaction(s) within Transaction Maintenance. You can locate any transaction using UtilAbility Central. You can then reopen the Post Cash Receipts utility and post the receipt to the correct account. While this will be posted in a separate journal, you can still group your receipts by date to include the corrected receipt with the other ones from the original journal when running reports.

 

UtilAbility allows you to easily correct mistakes; however, if you have any problems or questions please review our UtilAbility help documentation or give us a call and we will be happy to help you.

 

Read Full May 2016 Newsletter

FIXING POST CASH RECEIPT MISTAKES in UTILABILITY

 

If you accidentally make a mistake while posting cash receipts, there a few simple ways you can correct them. Below are some common mistakes and how to correct them.

 

One of the more common mistakes is posting your receipts using the incorrect effective date. As you may know we suggest separating your receipt dates into separate journals since the journal title is automatically created based on the date of your first entry. If you discover that you are using the wrong effective date while you are still posting cash receipts, rather than changing the effective date and having multiple dates within the same journal, go ahead and continue posting the rest of them using the same date. After you are finished and have closed your journal, you can run the Change Various Journal Values utility to change the effective date for all the receipts within the journal along with the title of the journal to reflect the corrected effective date.

 

Another common mistake is posting an incorrect amount. If you post an incorrect amount to an account and you catch it right way while you are still in your post session, you can simply undo the posting for that account and then repost it. Please note that this will remove any postings to that account within that journal. If you have already closed your journal, you can simply modify the incorrect receipt transaction(s) within Transaction Maintenance.

 

Finally, you may have accidentally posted the receipt to the incorrect account. If you catch that right away while you are still in your post session, you can simply undo the posting for that account and then post the receipt to the correct account. If you have already closed your journal, you can simply delete the incorrect receipt transaction(s) within Transaction Maintenance. You can locate any transaction using UtilAbility Central. You can then reopen the Post Cash Receipts utility and post the receipt to the correct account. While this will be posted in a separate journal, you can still group your receipts by date to include the corrected receipt with the other ones from the original journal when running reports.

 

UtilAbility allows you to easily correct mistakes; however, if you have any problems or questions please review our UtilAbility help documentation or give us a call and we will be happy to help you.

 

Read Full May 2016 Newsletter



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