Cogitate Inc Blog

Our company blog, full of information about Cogitate.

Pro Fund Accounting Version 7002 Available!

We have recently released version 7002 of Pro Fund Accounting, our government accounting software!
Please go to Help and click on Check for Updates to update Pro Fund Accounting to version 7002. In this release there is a management utility which requires the Microsoft .NET 4.5 Framework to be installed. The Pro Fund Accounting downloads page has a direct link to the Microsoft .NET 4.5 Framework:

Please note that .Net 4.5 cannot be installed on Windows XP or lower. If you are interested in learning more about our government accounting software, Pro Fund Accounting, please visit

PFA Works Preview Site Updated!

I know it has been a while since we updated our PFA Works Preview site, but we have been working hard on adding functionality to PFA Works. Now that PFA Works is getting closer and closer to being released, I thought it would be a good idea to share with you some of the screens that are mostly completed. The desgin work on these screens has been completed on these screens, but there are a still a few bugs that need to be worked out. There shouldn't be any more major design changes to the screens that you see posted on the PFA Works Preview site though. Check out the PFA Works Preview site and see all of the hard work we have been doing to bring PFA Works closer to a finished product. Check out the Pro Fund Accounting Works Preview Site.

Pro Fund Accounting v. 7000 Available Now!

It seems we all have to make changes in life that seem strange and unfair. Cogitate’s development team has had to go back and change the way we do things in order to properly support Windows 8 and beyond. While we were learning the new way of doing things we added in a few extras.
We are pleased to announce the release of the next update to the Pro Fund Accounting package. “What is all the hoopla about?” you may be asking.

One of the many things that have changed is the output file management in Pro Fund Accounting – things like where the direct deposit file is located or where the state trunkline file is placed have all been reworked to add flexibility to the fund accounting software.
Another large change is the new Crystal Reports system which allows printing reports on the latest hardware.
We added a new installation and a program update monitoring system that automatically checks for updates.
This release also added support for photos of equipment, inventory, and personnel.
The Pro Fund Accounting software was updated to operate correctly on multiple monitors.
We added a program to export paystubs and email them to employees.
And last, but not least, we combined our voter registration software into the Pro Fund Accounting Municipal suite.

This release will come to you differently; a representative from Cogitate will contact you to schedule the update to Pro Fund Accounting, version 7000. If you have any questions or if you would like the update sooner, then you may contact George at 866-634-9991 (ext. 9) to be at the front of the line.

Help needed for our Pro Fund Accounting website!

Over the last few months, we have been trying to draw more traffic to our Pro Fund Accounting website. One of the best ways to draw traffic is to have a high trust rating with the trust company Web of Trust. That is where we need help, Web of Trust has a rating system for websites that rely on ratings from the people who visit the website. It is completely free of charge to post a rating and you don't even need to sign in to the Web of Trust if you have downloaded their free toolbar. Otherwise you will need a free account with them to rate a website. We would appreciate it if you would visit and then head over to the Web of Trust link below to rate Here is the Web of Trust link for Thank you for your help in making a valuable and trustworthy website.

How to Report Healthcare Costs on Your W2s Using Pro Fund Accounting

We’re ready for the mandated health care costs that are to be reported on your employees W-2s. You can get your Pro Fund Accounting software ready, too, by following these steps and watching a short video on how to make the changes. Watch how to report healthcare costs on your employee's W2s.

Changing the Health Insurance Deduction Codes

  • Under Payroll/Payroll Constants, open Deduction Types and locate your health care deduction code(s)
  • Edit them to remove the information in the W2 Info box and change the Tax Code box from “Box 14” to DD
  • On the Parameter Titles page, in Parameter Title 5, enter “CMP AMT” (stands for Company Amount); this is to hold the amount the employer pays for the employee’s health care
Reflecting the new Deduction Code Requirements in Employee Maintenance
  • In Employee Maintenance, go to the Deductions tab and in the Select Code column, locate the deduction code for the health care deduction(s) that you made in Deduction Maintenance and click it.
  • To “catch up the year” to reflect the amounts paid on the employee’s behalf for the payrolls already paid during 2013, click EDIT, then enter the TOTAL YTD HEALTH CARE paid by the employer in the CMP AMT box before running your next payroll.
  • After the payroll is finished, repeat step 1 in this section, then enter the normal amount paid on the employee’s behalf. If the employee’s status changes during the year, change the amount in this box to the new amount the employer pays.
What is printed on the W-2s
The Health Care Cost and the Tax Code, DD, will be printed in one of the "Box 12" boxes (there are 4 boxes available and, usually, deferred compensation or retirement is printed in the boxes). The amount printed will be a combination of the amounts your employees paid toward their health insurance and the amounts you, as the employer, paid. These two figures, added together, should equal the total amount paid to the insurance company(ies) for health insurance during the year.

Health Insurance Paid in-full by Employer; no health insurance deduction code

After calculating your W-2s for 2013, you will need to edit each W-2 to reflect the amount you, as the employer, paid for each employee’s health insurance.

Explain to your Employees what this is all about
The amount reported does not affect tax liability, as the value of the employer excludible contribution to health coverage continues to be excludible from an employee's income, and it is not taxable. This reporting is for informational purposes only, to show employees the value of their health care benefits.

You can learn more about Pro Fund Accounting here. If you found this post helpful, please feel free to leave a comment below.

Pro Fund Accounting website now integrates with Facebook!

As part of our social media integration, we are pleased to announce that a few pages on our Pro Fund Accounting website integrate with the Facebook link sharing mechanisms! The current webpages that integrate with Facebook link sharing are as follows:

  1. The PFA Highway page at:
  2. The PFA Municipal page at
  3. The PFA State Trunkline page at
You can expect to see more pages on the Pro Fund Accounting site become enabled with Facebook link sharing links in the near future. Also, our other websites:,, and will eventually integrate with Facebook link sharing as well. So stay tuned to these and more exciting updates to Cogitate's social media presence!

Cogitate Incorporated Helps Michigan Road Commissions Control Finances Through Extensive New Budget Package

Cogitate Incorporated, announces the release of their new Budget Package specifically designed to help Michigan Road Commissions control their tight budgets. Included in the budget package are individually designed Excel reports for line item budgeting, along with Monthly Reports through Pro Fund Accounting that give Managers and Department Heads up-to-date financial information, thus allowing them to make needed adjustments to the budget in a quick and efficient manner. “At Cogitate, we are all about helping our clients. We saw the need for complete budget control, and are so happy to be able to offer this new product to our local road commissions,” remarked George Loescher, President of Cogitate. This Budget Package will help Road Commissions keep tight control of the limited financial resources they have. Dan Medina, Director of Maintenance at the Saginaw County Road Commission commented, “This user-friendly spreadsheet provides multiple options from start to finish in creating and monitoring an annual County Road Maintenance Budget. This spreadsheet allows you to compare the history for 3 or more years to see what your final expenditures were in previous years by line item. Once your budget is developed you can monitor it by comparing monthly expenditures to what you've historically spent during the same time period.” To learn more about this new, extensive Budget Package, visit our product page at For further information, contact George Loescher at Cogitate, Incorporated is rated A+ by the Better Business Bureau and has been in business since 1966. You can find out more about Cogitate Incorporated and the products we offer at If you enjoyed this post, please feel free to leave a comment below.

Pro Fund Accounting Works Preview Site Released!

In our 2013 newsletters you have seen short articles about Pro Fund Accounting Works; a new product we are working on designed specifically for Windows 8 devices. Since our February 2013 newsletter, we have released on our website a Pro Fund Accounting Works preview site! This preview site will host information about PFA Works, as well as screenshots of the actual application as the pieces are completed. You can find our exciting preview site at:

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PO Box 980685, Ypsilanti MI, 48198