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Cogitate Inc Newsletters


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April 2017 Newsletter Bookmark

Goals For New Inventory Management Process

Now that Cogitate has released version 8 of the Pro Fund Accounting package, we can now focus on the inventory management process. We are working out the major points to the suggested inventory system and want your input. At this time, we are still looking for 3 to 5 road commissions that we can discuss the details of proposed changes with and get their input. So please contact George by email at president@cogitateinc.com. I will share the current goals of the new inventory system, but as we get input from everyone I am sure we will add more.

 

CHARGES: The goal is to ensure the proper dollar amount and quantity is charged. To ensure this, we need to make it so that no inventory item goes negative. The proposed method to accomplish this is to create a pending state for the charges so that only the quantity will be entered in the post programs. Then at a specific time perhaps weekly or monthly the clerk can rectify or commit those charges and that is when the dollar amounts will be applied.

SIMPLIFY POSTING: The goal is to make the post program ‘tailored’ to the job you are doing. We propose that we have a different post program for fuel, one for parts, and one for road materials. Perhaps even a complete separate pit management system.

RECEIVING INVENTORY: The goal is to have inventory that is received capture and maintain a better price and quantity so that there should be a minimal write off at the end of the year. The receive quantity will be applied immediately, but the dollar amount will go into a pending state until an AP invoice is applied to it. This will allow timely tracking of the inventory quantity at the road commission.

SIMPLIFY RECEIVING: The goal here is to allow the parts, road materials, and fuel inventories to have a place that can receive the quantity as they get it. Perhaps in separate programs.

Please remember that these are goals and we want your input during the process of development.

So please contact George by email to confirm you like these goals and with any other ideas or enhancements to inventory you would like to see.



Read Full April 2017 Newsletter

Goals For New Inventory Management Process

Now that Cogitate has released version 8 of the Pro Fund Accounting package, we can now focus on the inventory management process. We are working out the major points to the suggested inventory system and want your input. At this time, we are still looking for 3 to 5 road commissions that we can discuss the details of proposed changes with and get their input. So please contact George by email at president@cogitateinc.com. I will share the current goals of the new inventory system, but as we get input from everyone I am sure we will add more.

 

CHARGES: The goal is to ensure the proper dollar amount and quantity is charged. To ensure this, we need to make it so that no inventory item goes negative. The proposed method to accomplish this is to create a pending state for the charges so that only the quantity will be entered in the post programs. Then at a specific time perhaps weekly or monthly the clerk can rectify or commit those charges and that is when the dollar amounts will be applied.

SIMPLIFY POSTING: The goal is to make the post program ‘tailored’ to the job you are doing. We propose that we have a different post program for fuel, one for parts, and one for road materials. Perhaps even a complete separate pit management system.

RECEIVING INVENTORY: The goal is to have inventory that is received capture and maintain a better price and quantity so that there should be a minimal write off at the end of the year. The receive quantity will be applied immediately, but the dollar amount will go into a pending state until an AP invoice is applied to it. This will allow timely tracking of the inventory quantity at the road commission.

SIMPLIFY RECEIVING: The goal here is to allow the parts, road materials, and fuel inventories to have a place that can receive the quantity as they get it. Perhaps in separate programs.

Please remember that these are goals and we want your input during the process of development.

So please contact George by email to confirm you like these goals and with any other ideas or enhancements to inventory you would like to see.



Read Full April 2017 Newsletter



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