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Cogitate Inc Blog

Our company blog, full of information about Cogitate.


Cogitate Has A New Company Logo

 Cogitate is proud to announce it has officially changed its corporate logo. This new company logo brings together the corporate name with the spirit of the software we develop. We like the clean lines and the ‘higher’ arrow of the new logo.



The previous logo was created in 1966 and has served the company for more than five decades. During that period, Cogitate has expanded its portfolio and increased its value and relevance to its customers by bringing together ac-counting systems, utility billing and data storage management.

Holiday Greetings to all of you!

Holiday Greetings to all of you!

We here at Cogitate Inc. would like to advise you of our holiday work schedule for December and January.

 

We will be closed Wednesday, December 24th, 2014 through Friday December 26th, returning to work on Monday, December 29th, 2014.

We will also be closed on Thursday, January 1st, 2015, returning to work Friday, January 2nd, 2015.

 

Merry Christmas to all of you and a Happy New Year!

IRS W2 Forms Approved for 2014

Cogitate is excited to announce that the IRS has approved both our W-3 and W-2 forms!

These forms are currently available as part of our last Pro Fund Accounting update. If you haven't applied the latest update to our fund accounting software, please go to Help>Check For Updates in your Pro Fund Accounting software package. 

These forms make it so you don’t have to buy W-2/W-3 forms from your local printer. You can, however, still buy the perforated forms with the instructions on the back if you so choose.
If you have any questions, don’t hesitate to contact one of our staff.

Disaster Recovery 101—Have a Plan!

Disaster Recovery 101—Have a Plan!

Whether it’s a storm knocking out your power lines, a computer virus disabling your software, or a fire, your operation can be disrupted by any number of threats. When that happens, a strong disaster recovery plan can make the difference between a brief hiccup in your operations and a costly blow to your organization. Because your operation involves several connected parts, a number of elements will go into a good disaster recovery strategy. How do you define a “disaster”? If you hear the word and immediately imagine an 8.5 magnitude earthquake or a category 5 hurricane, you’re correct – natural disasters are probably the most threatening types of disasters in terms of damage, potential loss of human life and disruption to operation operations. But the reality is that there are many other types of disasters that can cause significant operation disruptions. Savvy operation directors and managers should be prepared for disasters or disruptions, which come in many forms. Some disasters are man-made, such as industrial accidents, nuclear accidents or terrorist attacks. Natural disasters range vastly from blizzards and hurricanes to lightening, fire, or flooding. Even technical failures like a malicious computer virus should be considered disasters because of how detrimental the downtime can be to your operation. All of these scenarios, and many others, could create an immediate need for decision makers within your organization to flip the switch into recovery mode. Your disaster recovery plan should answer the questions “What do we do now?” and “What is the chain of command?” The process of creating a disaster recovery plan should involve operation management who are fully committed in investing the necessary time and resources. A plan can be relatively simple, or you might hire an external consultant to guide the process. Regardless of its complexity, here are a few key components of the disaster recovery planning process:

  • Prioritizing internal functions – In the event of a disaster or operation disruption, which operation functions will need to be up and running first? For example, depending upon your industry or size, you may need to develop a plan for getting your accounting department’s technology up and running first, followed by other departments. Your plan should outline the IT resources that will be required to address the most time- sensitive operation functions.
  • Restoring data – Is your data stored at an alternate site? Are you backing up to a cloud or web-based backup system regularly? Your disaster recovery plan should clearly spell out how your data will be retrieved.
  • Minimizing downtime – What is your strategy for minimizing the amount of time your IT systems may be down? How long can you afford to be down? For some operations, the answer is “zero downtime.” If this is the case for your operation, your disaster recovery plan must include a strategy for backing up and restoring your IT systems, or running two synchronized systems, which is costly but sometimes necessary.
Now go and develop a plan that is right for your organization.  The internet has many free tools that will help you along the way. Search for Disaster Recovery Plan and you should find lots of information to help you.

Pro Fund Accounting v. 7000 Available Now!

It seems we all have to make changes in life that seem strange and unfair. Cogitate’s development team has had to go back and change the way we do things in order to properly support Windows 8 and beyond. While we were learning the new way of doing things we added in a few extras.
We are pleased to announce the release of the next update to the Pro Fund Accounting package. “What is all the hoopla about?” you may be asking.

One of the many things that have changed is the output file management in Pro Fund Accounting – things like where the direct deposit file is located or where the state trunkline file is placed have all been reworked to add flexibility to the fund accounting software.
Another large change is the new Crystal Reports system which allows printing reports on the latest hardware.
We added a new installation and a program update monitoring system that automatically checks for updates.
This release also added support for photos of equipment, inventory, and personnel.
The Pro Fund Accounting software was updated to operate correctly on multiple monitors.
We added a program to export paystubs and email them to employees.
And last, but not least, we combined our voter registration software into the Pro Fund Accounting Municipal suite.

This release will come to you differently; a representative from Cogitate will contact you to schedule the update to Pro Fund Accounting, version 7000. If you have any questions or if you would like the update sooner, then you may contact George at 866-634-9991 (ext. 9) to be at the front of the line.

Help needed for our Pro Fund Accounting website!

Over the last few months, we have been trying to draw more traffic to our Pro Fund Accounting website. One of the best ways to draw traffic is to have a high trust rating with the trust company Web of Trust. That is where we need help, Web of Trust has a rating system for websites that rely on ratings from the people who visit the website. It is completely free of charge to post a rating and you don't even need to sign in to the Web of Trust if you have downloaded their free toolbar. Otherwise you will need a free account with them to rate a website. We would appreciate it if you would visit www.profundaccounting.com and then head over to the Web of Trust link below to rate profundaccounting.com. Here is the Web of Trust link for profundaccounting.com: http://www.mywot.com/en/scorecard/profundaccounting.com Thank you for your help in making profundaccounting.com a valuable and trustworthy website.

Brand new changes on all of our websites!

There are some awesome new changes that were just made to all of our websites!

The vendor for our 866-634-9991 phone number recently published a widget for websites that enables you to call us directly from a website. We've implemented this widget on each of our product support pages, as well as on each of our pricing pages.
So what does this mean for you? What this means for you is that you will be able to call us directly from our website, without having to enter the phone number into your phone! Pretty cool huh? If you would like to try this out, next time you have a support question go to our support pages and click on the blue Click to Call button. Then enter your phone number in the popup and click on Call Me. This will dial your phone number and when you pick up, it will automatically dial our support phone number for you. This just opens yet another avenue of communication to us and is easily available to you. Try this out, take it for a spin, and if you like it or hate it please leave some feedback in the comment section below. :) Just a refresher, our support pages are as follows:
  1. Pro Fund Accounting: http://www.profundaccounting.com/Support
  2. UtilAbility: http://www.utilability.com/Support
  3. Cogitate: http://www.cogitateinc.com/Contact
  4. 9G BACKUP: http://www.9gbackup.com/contactus.html

Pro Fund Accounting website updated

The Pro Fund Accounting website has been updated to include social media links at the top of every page. Having these links at the top of each page allows you to more easily access our social media pages on Facebook, Google +, Twitter and Linked In. Hopefully you will enjoy easier access to our social media presence. If you have any suggestions to improve our websites please feel free to leave a comment below.

Pro Fund Accounting website now integrates with Facebook!

As part of our social media integration, we are pleased to announce that a few pages on our Pro Fund Accounting website integrate with the Facebook link sharing mechanisms! The current webpages that integrate with Facebook link sharing are as follows:

  1. The PFA Highway page at: www.profundaccounting.com
  2. The PFA Municipal page at www.profundaccounting.com
  3. The PFA State Trunkline page at www.profundaccounting.com
You can expect to see more pages on the Pro Fund Accounting site become enabled with Facebook link sharing links in the near future. Also, our other websites: www.9gbackup.com, www.cogitateinc.com, and www.utilability.com will eventually integrate with Facebook link sharing as well. So stay tuned to these and more exciting updates to Cogitate's social media presence!

Cogitate Inc has been selected for the 2013 Best of Ypsilanti Award!

We are excited to announce that we have been selected for the 2013 Best of Ypsilanti Award in the Computers category by the Ypsilanti Award Program! Each year, the Ypsilanti Award Program identifies companies that we believe have achieved exceptional marketing success in their local community and business category. These are local companies that enhance the positive image of small business through service to their customers and our community. These exceptional companies help make the Ypsilanti area a great place to live, work and play. Learn more about Cogitate at our website: http://www.cogitateinc.com.