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Cogitate Inc Blog

Our company blog, full of information about Cogitate.


SuperUser Account
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Cogitate Inc's Blog

New Payables Feature: Unpay Invoices

In the latest Pro Fund Accounting update, we have added a brand-new way to unpay an entire Payables payment journal. Before you would have to go to GL Post and select the source of entry as AP, then you had to find the payment journal that the payments were in, then delete all the entries in that payment journal to unpay the invoices that were paid using that journal.

Now there is a new feature called Unpay Invoices under the Payables menu which makes it easy to unpay a payment journal. To unpay a specific payment journal, you now do the following:

1. Go to Payables>Unpay Invoices

2. Highlight the specific payment journal that you want to unpay

a. If you need to see the transactions in that journal, click on the plus button next to the journal number and it will display a list of the transactions that are a part of that specific payment journal

3. Click on the Unpay selected payment journal button to complete the unpayment process

Once you finish the unpayment process, all the invoices that were paid in that payment journal are now considered unpaid. This means that you make any changes to the invoices, such as changing the dollar amount or distribution account. When you are ready to pay those invoices again, you would pay them through the Pay Invoices program.

You will have to add the security rights to be able to access the new Unpay Invoices feature using the security management program under Tools>Security.

If there are any questions about this new feature or if you have trouble setting up the security for the new feature, please give our Pro Fund Accounting support staff a call at 866-634-9991 x2.

Pro Fund Accounting Has Some New Reports!

We recently added some new financial statement reports to Pro Fund Accounting!

These reports are as follows:

  1. Statement of Financial Position - This report is essentially a balance sheet for your organization. It is designed for those entities that use our full 7 digit account numbers.
  2. Statement of Activities - This report is essentially an income statement for your organization. It is designed for those entities that use our full 7 digit account numbers.

If there are any other reports you would like to see added to Pro Fund Accounting, please feel free to contact our Pro Fund Accounting support staff and let them know what reports you would like to see.

Pro Fund Accounting Report Viewer Updated!

We have updated the Pro Fund Accounting Report Viewer today!

The major change that happened is that now when you launch a report, the cursor will be automatically positioned on the first parameter shown in the report viewer.

Please let us know if there is anything at all that we can change in Pro Fund Accounting by either sending an email to support@profundaccounting.com or by filling out the contact form on the Contact page.

A major Pro Fund Accounting update is available!

We are pleased to announce the release of update 7008 for Pro Fund Accounting!

This update includes many fixes and enhancements including:

Please go to Help>Check for Updates in your Pro Fund Accounting software to receive this new update today!

Cogitate Has A New Company Logo

 Cogitate is proud to announce it has officially changed its corporate logo. This new company logo brings together the corporate name with the spirit of the software we develop. We like the clean lines and the ‘higher’ arrow of the new logo.



The previous logo was created in 1966 and has served the company for more than five decades. During that period, Cogitate has expanded its portfolio and increased its value and relevance to its customers by bringing together ac-counting systems, utility billing and data storage management.

Holiday Greetings to all of you!

Holiday Greetings to all of you!

We here at Cogitate Inc. would like to advise you of our holiday work schedule for December and January.

 

We will be closed Wednesday, December 24th, 2014 through Friday December 26th, returning to work on Monday, December 29th, 2014.

We will also be closed on Thursday, January 1st, 2015, returning to work Friday, January 2nd, 2015.

 

Merry Christmas to all of you and a Happy New Year!

New Calculator App for Windows 8.1!

New Calculator App for Windows 8.1!

We are pleased to announce that we have just released a simple Windows 8.1 calculator application!

This simple calculator provides basic calculating functions with large, convenient buttons.
The user-friendly layout and design make this calculator the best of its kind.
Calc Free also makes calculating look cool with a chalkboard themed backdrop and font.

Give Calc Free a try today and see what you have been missing with other basic calculators!

Some of the features of Calc Free that make it so good are:

  • Tap color theme buttons to change chalk appearance
  • Easily subtract, multiply, divide, and add numbers
  • Cool chalkboard backdrop and font
Download Calc Free from the Windows Store

Disaster Recovery 101—Have a Plan!

Disaster Recovery 101—Have a Plan!

Whether it’s a storm knocking out your power lines, a computer virus disabling your software, or a fire, your operation can be disrupted by any number of threats. When that happens, a strong disaster recovery plan can make the difference between a brief hiccup in your operations and a costly blow to your organization. Because your operation involves several connected parts, a number of elements will go into a good disaster recovery strategy. How do you define a “disaster”? If you hear the word and immediately imagine an 8.5 magnitude earthquake or a category 5 hurricane, you’re correct – natural disasters are probably the most threatening types of disasters in terms of damage, potential loss of human life and disruption to operation operations. But the reality is that there are many other types of disasters that can cause significant operation disruptions. Savvy operation directors and managers should be prepared for disasters or disruptions, which come in many forms. Some disasters are man-made, such as industrial accidents, nuclear accidents or terrorist attacks. Natural disasters range vastly from blizzards and hurricanes to lightening, fire, or flooding. Even technical failures like a malicious computer virus should be considered disasters because of how detrimental the downtime can be to your operation. All of these scenarios, and many others, could create an immediate need for decision makers within your organization to flip the switch into recovery mode. Your disaster recovery plan should answer the questions “What do we do now?” and “What is the chain of command?” The process of creating a disaster recovery plan should involve operation management who are fully committed in investing the necessary time and resources. A plan can be relatively simple, or you might hire an external consultant to guide the process. Regardless of its complexity, here are a few key components of the disaster recovery planning process:

  • Prioritizing internal functions – In the event of a disaster or operation disruption, which operation functions will need to be up and running first? For example, depending upon your industry or size, you may need to develop a plan for getting your accounting department’s technology up and running first, followed by other departments. Your plan should outline the IT resources that will be required to address the most time- sensitive operation functions.
  • Restoring data – Is your data stored at an alternate site? Are you backing up to a cloud or web-based backup system regularly? Your disaster recovery plan should clearly spell out how your data will be retrieved.
  • Minimizing downtime – What is your strategy for minimizing the amount of time your IT systems may be down? How long can you afford to be down? For some operations, the answer is “zero downtime.” If this is the case for your operation, your disaster recovery plan must include a strategy for backing up and restoring your IT systems, or running two synchronized systems, which is costly but sometimes necessary.
Now go and develop a plan that is right for your organization.  The internet has many free tools that will help you along the way. Search for Disaster Recovery Plan and you should find lots of information to help you.